Organize Content

As your repository grows, keeping content tidy becomes essential. This guide covers how to browse and filter pages, group them with spaces and tags, and manage publishing workflows with drafts, releases, and scheduling.

Browse and find content

When you open a repository, you land in the Main Space, which is a page view of all the pages existing in your master locale. At the top, you’ll see three tabs:

• Work – Drafts and published pages.
• Planned – Releases scheduled for publication.
• Archived – Pages that have been unpublished, whichs means they are removed from your API but still stored.

Search and filters

Use the search bar (top-right) to find content by UID or display name.
Filters let you narrow results by:

• Custom type
• Author
• Tags
• Locale (sidebar)

Spaces

Spaces group related content in the Page Builder. Each page can only belong to a single space. Use them to:

• Separate projects or campaigns
• Limit access for certain teams

By default, all content is in Main Space. If your team has additional spaces, they appear in the sidebar.

Create or manage spaces

Repository owners and admins can:

• Click Create space.
• Name the space.
• Assign page types (each type belongs to one space).
• Save.

Learn more about spaces.

Tags

Tags categorize content across spaces.

• Add tags while editing a page via Add a new tag.
• Type a name and press Enter.
• Tags are shared across all page types.

To filter by tag, open the Tags filter in the page list.

Delete a tag

If you remove a tag from every page across all types, the tag itself will be deleted.

Display names

A page’s display name appears in the page list. You can set it:

• Manually – Edit it in the top-left of the editor.
• Automatically – Have your developers add "useAsTitle": true to a field in your model.json.
• By default – Prismic will use the first heading or text block in the page.

Bulk actions

From the page list, select multiple items to:

• Publish – Make drafts live immediately.
• Archive – Remove from API and move to Archived tab.
• Delete – Permanently remove (must be archived first).
• Unarchive – Restore to Work tab (must be archived first).
• Copy to another locale – Duplicate into other locales or releases.

Learn more about managing content between locales.

Archive, unpublish and delete

Archiving or unpublishing removes a page from the API but keeps it in your repository. Deleting a page deletes it from the API and the repository entirely.

• To archive, or unpublish: Click Unpublish from the three-dot menu at the top right of the page editor, or select the pages you’d like archived from the Work tab and click the Archive icon.
• To unarchive, or restore a page from the Archived tab: Open an archived page, make any change to it, and click publish, or select the pages you’d like restored from the Archived tab and click the Publish icon.
• To delete: From the Archived tab, select and click the trash icon.

Drafts, releases, and scheduling

• Drafts – Saved changes not yet live.
• Releases – Groups of drafts published together.
• Scheduling – Publish at a set future time.

Create a release

• In Planned, click Create a new release.
• Or, from inside a page, save, click the calendar icon, and choose New release.

Add pages, preview (if set up), set a date, or publish immediately. Deleting a release archives new pages and reverts updated pages.